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Bid Title: Property Insurance and Liability Insurance - Request for Proposal
Category: Request for Proposals (RFPs)
Status: Closed


The City of Clarksburg is requesting proposals for Property Insurance and Liability Insurance, per the specifications provided in this document. Proposals will be for the fiscal year beginning July 1, 2022. The following are specific coverages City of Clarksburg would like proposed:

  • General Liability
  • Cyber Liability
  • Employment Practices Liability
  • Equipment Breakdown Coverage
  • Automobile Liability
  • Law Enforcement Liability
  • Property Insurance
  • Inland Marine Coverage
  • Public Officials Errors & Omission
Publication Date/Time:
6/2/2022 12:00 AM
Closing Date/Time:
6/21/2022 4:00 PM
Contact Person:
Mark Kiddy
City Manager
RFP – Property Casualty Insurance Proposal
222 W. Main St.
Clarksburg, WV 26301

QUESTIONS: All questions related to this RFP must be submitted via email no later than Wednesday, June 15, 2022 to:

Mark Kiddy (City Manager):
- AND -
Kim Karakiozis (Director of Finance):

Clearly mark the e-mail “Questions for Insurance”. Phone calls or faxed questions will not be accepted nor will questions be accepted that are submitted after the deadline. Answers will be posted on the City’s website as well as emailed to interested parties by 9:00 a.m. on Friday, June 17, 2022.

Business Hours:
Mon-Fri: 8:00AM - 4:00PM
Special Requirements:
The following items are to be clearly addressed in the Proposer’s responses. If an item is not applicable to your proposals, clearly indicate “not applicable” for the item and the reason it is not applicable:

1. Proposers are required to be an admitted licensed insurance provider of insurance in the state of West Virginia and need to have an AM Best rating of A or higher. Proof of this rating will be required as part of the submission.

2. Proposers must have the capabilities to provide 24 hours a day/7 days a week claims reporting service using e-mail, fax, phone, and online computer system.

3. Proposers must have a Loss Control Department or contract with a Loss Control Service to provide loss control/risk management training, on-site visits, and ability to provide online risk management computer system, online safety training, and other additional safety trainings as requested by City of Clarksburg at no additional cost to the provided proposal.

4. Proposals shall include overview of insurer’s loss control department and program showing services provided and samples of safety training. Proposer’s organization needs to have at least 5 years’ experience in the field with government agencies.

5. Proposers must provide claims reviews with the loss control department and claims department at least once a year.

6. Proposals shall include an overview of insurer’s claims department and claims program. Additionally, a one-page overview of how a typical claim from the City would be managed and processed.

7. Proposals shall include brief explanations on how insurance for the following are managed and processed: General Public Liability, Buildings, Personal Property and Property in the Open, Contractors Equipment, Working Dog Liability Coverage, Motor Vehicle Comprehensive, Motor Vehicle Collision, Inland Marine Coverage, Government Crime Policy, Cyber Security, Equipment Breakdown Coverage, Law Enforcement Liability, Uninsured Motorist Liability, Underinsured Motorist Liability and/ Litigation, Claims Handling, Loss Control and Volunteer Coverage.

8. Coverage shall be in force from 12:01 a.m. July 1, 2022 to 12:00 p.m. June 30, 2023.

9. Proposals shall include all other requirements, as set forth by State and Federal law in regards to Property Insurance and Liability Insurance, and the requirements as set forth by any other applicable laws and regulations.

10. Proposers are expected to actively manage and process claims. Processing includes timely payment of claims and pursuit of reimbursements as appropriate. Any bank accounts created for working capital to facilitate processing of claims will be in the name of or for the benefit of City of Clarksburg. Detailed monthly reporting of all transactions is required. Reserves in excess of moderate balances of working capital shall be held by City of Clarksburg. Insurers must have the ability to break down premiums by insurance types, facilities, and also by departments within the City.

11. At the completion of the coverage year, proposer shall provide (at the proposer’s expense) an actuarial report to City of Clarksburg for management use. This report shall include estimates by year of: required reserves, unpaid claims, incurred losses, subsequent development of known claims, and claims incurred but not reported.

12. Proposers shall outline Legal Counsel selection information, list of approved counsel, what role City of Clarksburg plays in the selection, if any, and the role City of Clarksburg has in regards to claims settlements and denials.

13. Proposers shall state how many years the Proposer been involved with public entity insurance.

14. Proposers shall provide a list of at least three public entity accounts for which the Proposer currently or in the past has provided insurance.

15. Proposal shall submit any information that documents successful and reliable experience in past performance related to the requirements of the RFP.

16. Proposer shall list the individual(s) who will be directly responsible for the overall management of the account, and list other support personnel and contact information.

17. Proposer may describe any additional resources your firm can provide that may bring value to City of Clarksburg.

18. After submission, Proposers will be interviewed by the City administration at a mutually agreeable time.

19. City of Clarksburg reserves the right to negotiate the terms and conditions, including the price, as proposed in the vendor's proposal. In addition, as part of such negotiations, City of Clarksburg reserves the right to require supporting cost, pricing, and other data from the proposer in order to determine the reasonableness and acceptability of the proposal.

20. The specifications in this request are the minimum acceptable. City of Clarksburg shall be the sole judge of equivalency. Proposers must submit their proposal with the requirements outlined in these specifications. Proposers may submit alternates to the specifications on a separate proposal sheet.


Thursday, June 2 - RFP placed on City’s website & social media
Tuesdays, June 7 and June 14 - RFP advertised in Clarksburg Exponent Telegram
Wednesday, June 15 - Deadline for Questions
Friday, June 17 - Responses will be Posted by 9:00am
Tuesday, June 21 - Deadline for Proposals to be Submitted by 4:00pm
Friday, June 24 - Interviews

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